A fact of life in the reprographics industry, and any field, is that many activities require forms. Ordering, managing inventory, handling proofs, and countless other tasks work better with well-designed forms. Now APDSP members have access to 13 downloadable forms used by other members in the new APDSP Forms Library.
"Forms are the first step of identifying a business' core processes," notes Laura Kadonoff, a member of the APDSP Documents Committee and president of RPG Squarefoot Solutions in Laurel, Maryland. "Capturing information from customers, and not having to repeat steps, has helped enhance customer relationships and made fulfillment on products and services more streamlined."
Four Categories
The 13 forms are organized into four categories: Customer Order Forms, Job-Related Customer Forms, Customer Credit Applications, and Internal Forms.
The Customer Order Forms include two general forms and three forms specific to certain types of jobs. Among the Job-Related Customer Forms are two installation check lists, a proof approval form, and a cost-per-copy agreement.
"The Job-Related Customer forms are high value, and they can reduce costly reprints in the wide format color department," says John Lipari, another committee member and president of Plan & Print Systems in Syracuse, New York. "The preinstall and installation checklists will reduce equipment installation times and return trips."
The Internal Forms include a purchase order and a vendor order form.
To access the forms, log into the APDSP Member Center, then click on the Member Tools tab on the left. The APDSP Forms Library is the first link in the list of tools. When you click on the name of the one of the forms, it will download to your desktop.
Ask for More Forms
The Forms Library also includes a link for members to request additional forms or ask questions. So if you have a need for a form that does not yet exist in the library, please request it.
"It is wonderful and perspective-giving to share in the forms used by other companies in our field," says Lisa Tipps, a member of the Documents Committee and owner of Dynamic Reprographics in Austin.